Special TREPO Board Meeting November 28, 2017

Special TREPO Board Meeting November 28, 2017 (approved December 5, 2017)
Board Members Present: Joan Nano, Marcus Morgan, John Bryant, Laura Dailey, Tom Tramel, Glenn Hunter, Sammy Keen, Jule McGee, Phylis Rea, Mike Wilson
Board Members Absent: Charlee Thompson (excused)
Officers Present: Victoria Imm, Millie McGee, Evelyn Johnson, Linda Hizer
Alternates Present: Karen Mullins, Sassy Johnson, Charlie Arnett
Guests: Terry Downs, David Brown
The special meeting was called to order at 7:00 p.m. by Vicki Imm who led in the pledge of allegiance. Mike Wilson followed with prayer. Roll call was conducted by Linda Hizer.
The following agenda was adhered to:
Surplus of 2017 Budget: Marcus Morgan suggested that the projected $30,000-$35,000 surplus be dispersed with 40% used to rebuild our reserves and 60% used for yearly projects. Marcus stated that it was important to be able to show our members where the money was being used, to build up reserves for emergencies, and to demonstrate prudent behavior as a governing body. After much discussion, a motion was made and the board approved 40% for reserves and 60% for projects (with no opposition).
Establish Security Team: Vicki Imm proposed that the Board create a security team composed of a couple of people from CC and a couple of people from SC. This team would handle security issues which means interacting with law enforcement, making sure that the gates and parks are secure, and assisting with training gate greeters. Tom Tramel stated that there was a difference between an advisory team, and having a person perform tasks that people do for a living. Further discussion followed about liability issues, security equipment, volunteer credentials, and hiring professional services. Tom Tramel suggested the lawyer be questioned about liability issues with Board members and the hiring of security people. Marcus Morgan stated that establishing a security team should be tabled at the present time and that maybe we should move toward a security advisory team. Vicki reiterated that the Board would remain responsible for security issues, Tom Tramel will help with the training of gate greeters, and Jule MCGee and Joan Nano will remain organizers of gate greeters and patrolling of the parks, with Linda Hizer assisting.
Establish a 2018 Project Team: Vicki Imm introduced Terry Downs and David Brown to the Board and suggested that they be potential candidates to join the project team. Marcus Morgan stated that it would be beneficial to have a group of people figure out and prioritize projects for the coming year. The team would investigate the cost of projects and show proof of what our money was being used to do. Jule McGee stated that this idea was already in place with Glenn Hunter in charge of capital improvement/construction (Sammy Keen, Charlie Arnett, Tom Tramel also). He stated that John Bryant and he are over maintenance and hiring people to take care of the parks and facilities. It was suggested that things be written down, shared, coordinated, and organized better. Vicki Imm offered a list of suggestions to Glenn. Vicki also suggested the inclusion of Terry Downs and David Brown to these committees to ensure continued progress for the future. Vicki stated that ideas for capital improvement could be e-mailed to Glen Hunter, Sammy Keen, Charlie Arnett, and Tom Tramel on the Columbia County side and John Bryant, Terry Downs, and David Brown on the Suwanee County side.
Glen Hunter shared that he found someone to finish the A Frame for $6,900 (not including the air conditioner). Tom Tramel made a motion to approve the money for the project. Joan Nano seconded the motion. Discussion progressed. The money was approved with 7 ayes and 3 nays.
The meeting was adjourned at 8:10 p.m.
Linda Hizer