20190507 Meeting Minutes

May 7, 2019 TREPO Board Meeting (approved June 4, 2019)
Board Members Present: John Bryant, Charlie Arnett, Joan Nano, Laura Dailey, Tom Tramel, Glenn Hunter, Sammy Keen, Jule McGee, Phyl Rea, Mike Wilson
Board Members Absent: Charlee Thompson (excused)
Officers Present: Wally Germany, Millie McGee, Evelyn Johnson
Officers Absent: Bethany Pierce (excused) John Bryant decided to accept Bethany Pierce’s resignation for secretary (due to illness).
Alternates Present: Karen Mullins, Sassy Johnson, Linda Hizer
Guests: Pat Burke, Terry Downs, Bill Brim, Steve Allison
John Bryant called the meeting to order at 7:00 p.m. John Bryant led the Pledge of Allegiance and also said a prayer. Linda Hizer called the roll and passed out the March meeting minutes which were approved by the Board. Evelyn Johnson shared the treasury report and the report was approved by the Board. (Money Market balance of $32,586.66, Checking Account balance of $72,750.79.)
Charlie Arnett reported the membership at a total of 702 members: 539/CC and 163/SC; 24 behind 2018 at this time; 0 ahead of 2017 at this time, with a total of 59 new members – 38/CC and 21/SC. Charlie also stated that the second invoice was never mailed as originally planned, due to a computer system failure (not on TREPO’s part). The second mailing notice was supposed to have been mailed in February. The second notice information has now been updated and the letters should have been mailed after the update. (Confirmation of mailing on 5/7/19)
Park Management CC: It was decided that available Board Members would meet at Point Park at 6:30 p.m. on Thursday, May 9th, to examine the tuber’s exit point and decide what can be done to create a safe way for tubers/swimmers to get out of the water. Sammy Keen will try again to contact SRWM. Sammy has left messages to SRWM but no one has returned his calls.
*****Tom Tramel made a motion for a boulder to be placed at Camping Park between the gate and the fence on the left side, to prevent entrance of vehicles without keys. The Board approved the motion.
Joan Nano has purchased trash cans to replace the ones lost in the flood. She was also told to call a plumber to take care of the lavatory in the Hodor Park bathroom.
John Bryant is working on completing grill replacements and is close to being finished.
Our “rules for the parks” signs have been placed . Dusty Trail has been working on fertilizing our entrance plants, cutting the grass in our parks, and other projects in CC and SC. Bill Martin is working on problems with the bathroom in Hodor Park as well as other projects.
Park Management SC: Dusty Trail is working on Boat Ramp Park and also Brennen Park to clean up the damage left by flooding. The possibility of using gate greeters to man Boat Ramp Park on the weekends is being discussed. (Terry Downs) Board Members agreed that deputies should be hired for the Memorial Day weekend for both SC and CC parks as has been done in the past on holiday weekends.
Newsletter Report: Wally Germany asked the Board to have articles sent to him within the next 2 weeks in order for him to mail the Newsletter on time.
Old Business: ***** A motion was made and passed for Dusty Trail to hire a crew of 3 people to clean the cemetery.
Mike Wilson will conduct the water test for Hodor Park next week.
John Bryant thanked all people who helped with the April picnic. The results of the picnic are as follows:
Approximately 115 members present
Ticket Sales: $761 50/50: $ 74 Total: $835
Expenses: $537
Profit: $298
New Business: ******A motion was made and passed to accept the new “Gate Greeter” proposal.
Gate Greeter Proposal: May 25 – September 1, 2019 – 32 Days
$10/hour per shift. Shifts are two (2) hour increments. If more than one person sits with Greeter, only one will get paid. A Greeter can work more that one shift if they want, but it must be in 2 hour increments.
Coordinator is responsible for distributing schedule, keeping track of greeter hours and submitting names and hours worked at the end of each month to Treasurer for payment. Greeters & Coordinators will be paid once a month.
Hodor Park: Coordinator – $50/month x 3 months = $150
Saturdays 8 hr. Shift (10-6) Sundays 6 hr. Shift (11-5) July 4 & 5 8 hr. Shifts ($2,300) Total Hodor Park $2,450
Point Park: Coordinator – $50/month X 3 months = $150
Saturday & Sunday 6 hr. Shifts September 1 – 8 hr. Shifts ($1,980) Total Point Park – $2,130
Total Columbia County – $4,580
SC Boat Ramp’s schedule to be determined.
Joan Nano will be coordinator for Point Park. Interviews will be conducted to hire a coordinator for Hodor Park. (Evelyn Johnson and Linda Hizer will work together to cover Hodor Park until a coordinator can be hired.)
John Bryant notified Board members of a meeting at Hatch Park in Branford, May 23rd at 6:00 p.m. to discuss speeding and road conditions in Three Rivers.
*****A motion was made and passed to hire a contractor to build an addition to our big Hodor Park pavilion, which will provide space for serving food at our April and October picnics. The estimate will be e-mailed to Board members for approval. (A temporary tent is required to be assembled for each picnic at the present time to shelter a service area.)
*****A motion was made and passed to hire an electrician to test our pavilion circuits and to replace the circuits with ones with the proper amperage for our needs at Hodor Park. The estimate will be e-mailed to Board members for approval.
*****A motion was made and passed to seek estimates from contractors to remodel Hodor Clubhouse. (One estimate should entail tying the clubhouse building with the bathroom/storage building. Another estimate should entail remodeling the clubhouse without tying the two buildings together.) The estimates are to be discussed at the following Board meeting.
Open Forum: John Bryant welcomed our guests and asked if there were any questions or subjects they wanted to discuss.
John Bryant adjourned the meeting at approximately 8:00 p.m.
Linda Hizer